Overview

FormHero is a Toronto-based company that provides smart form solutions that integrate into enterprise applications and processes to transform traditional paperwork and data collection into intuitive, accurate, and elegant experiences.

To date FormHero has raised $2 million in Venture Debt in October 2018 and is looking toward their Series A. When we started working with FormHero they were 41 people, with 2 people in the People and Culture org and entering a rapid growth phase having already doubled in size in 2020.

FormHero came to GuruLink primarily because they were looking to fill some Project Manager positions that had been open for several months.  In addition, they were looking to add a Solutions Development Manager and possibly a VP or Professional Services.

Solution

For this initial project FormHero opted for a Fractional On-Demand resource with the primary objective of filling the Project Manager position.  As a secondary focus, yet very critical role, they also asked us to look for Solutions Development Managers to lead their Solution Engineering team and to bring in more Agile processes and methodology to their project delivery for client implementations.

GuruLink worked closely with the internal talent team, the CEO and other key stakeholders to review and revise job descriptions, perform a compensation analysis and provide recommendations, and build a sourcing strategy.  We were responsible for managing all inbound applications directly within their ATS and were also responsible for building and executing the outbound campaign.

Over the course of the 8 weeks, we were able to fill both the Project Manager and Solutions Development Manager positions with very high-quality candidates.

Results

Over the course of the 8-week project we processed 860 inbound applications, sourced 257 candidates, conducted 39 candidate screening and received 2 offers presented with both of those offers being accepted

The cost per hire came in significantly under the projected amount at $6,567.19 saving FormHero over $41,000 in agency fees.

This project led to an immediate subsequent 12-week project to hire for 3 senior technical roles (Sr., Staff and Principal Back-end Engineers).

Overview

CTO.ai is a Vancouver based serverless infrastructure designed for the needs of fast-moving development teams who want to focus on delivering applications, not operations. They provide the basic building blocks which any team needs to build their own custom feeling developer PaaS, easily and without the cost of maintaining it.  

They were founded in 2017 and raised a seed round of $7.5M from the likes of Slack Fund, Yaletown Partners, and Panache Ventures. After their initial raise, CTO went into a high-growth mode and needed assistance with building a recruitment process and hiring some world-class talent. 

CTO.ai engaged GuruLink to help with this hiring and to build out some process and strategy to accommodate for this rapid growth. To help with their needs, GuruLink provided one full-time RPO recruiter who focused on building out a recruitment process, sourcing, recruitment, and closing for several roles over the course of the 7 month project.

Solution

As a relatively new company and at the time not yet well-known to the Vancouver market, GuruLink’s main objective was to help review their hiring plan, create a sourcing strategy, audit and build out a recruitment process, engage hiring managers, create job descriptions, maintain and manage their ATS, and educate the team on hiring and sourcing best practices. While doing this, we also provided sourcing and recruitment help on the various high priority job openings. 

GuruLink’s solution provided 40 hours per week of flexible on-demand full-cycle recruitment resources to generate qualified candidates for roles such as Backend Engineers, Frontend Engineers, Mobile Engineers, DevOps, and much more.

Results

Over the 7 months of GuruLink’s initial partnership with CTO.ai, we had 15 offers presented and 11 offers accepted. 

The cost per hire came in under the projected amount at $8,351.36 saving CTO.ai over $218,000 in agency fees.

Testimonial

“Over the years I’ve had the pleasure of working with multiple recruiters. Taline and GuruLink are by far the best I’ve worked with in my time in the tech industry. Taline is extremely diligent and attentive to detail in understanding the role and the company’s culture needs. Her intuitive nature allows for a higher level of understanding of the nuanced requirements our company seeks in its employees. Taline’s messaging and writing abilities are of the highest caliber, demonstrating an excellent ability in positioning language to the best effect. I cannot speak highly enough of Taline and her skills, truly someone who all around excels at what she does.“

— Gale Yui, VP of Product

Overview

Zapier is a well-known and highly respected company that really needs no introduction.  For the uninitiated, Zapier connects over 2000 applications allowing users to automate workflows. They are a SaaS-based company that helps anyone automate the most tedious parts of their day to day job. They have been running a remote operation for over nine years and have grown to 400 people while only having raised $2.7 million in total funding. 🙌

Zapier has a well-established and talented recruitment team. Still, with the high growth in 2020 and carrying into 2021, some additional support was needed for the top of funnel sourcing and recruiting. 

Zapier engaged GuruLink to help source and recruit for some critical hires to finish off the year and start building pipelines for their Q1 goals. GuruLink provided 40 hours as a full-time RPO recruiter and quickly helped build pipelines for several vital roles. The current engagement is ongoing while we help plan and scale for their 2021 growth.

Challenges & Requirements

• Even though Zapier had a large and extremely well-organized talent team, the requirements of their hyper-growth during this year could not be sustained with the in-place team
• A need for a group of both sourcing and full-cycle recruitment professionals to help facilitate multiple high priority roles for the organization
• Recruitment for multiple timezones and geographical areas such as Australia, APAC, North America

Solution

GuruLink is working closely with Zapier to accelerate hiring as quickly as possible for several key roles while maintaining the quality of candidates and helping the internal recruitment team focus on other important tasks and needs across the organization. 

Our solution was to provide flexible on-demand full-cycle recruitment resources to generate qualified candidates, initial reach-outs, and initial recruiter screenings. We worked on positions for them globally, including Australia

GuruLink deployed a team at 40 hours per week to provide a high-quality top of funnel to the internal recruitment team.  

Results

• 12-month project duration
• 14 successful hires
• Cost per hire average down to $23,785, down from $37,500
• Total savings vs contingency of $333,000 (or $13,715 per hire)
• Helped hire candidates for roles such as Creative Director (which helped lead a massive rebranding effort), Backend Engineers, Frontend Engineers, Site Reliability Engineers, Marketing and Customer Support professionals.

Overview

KeepTruckin is a San Francisco based startup that focuses on bringing the trucking industry online and transforming the way freight is moved on our roads and how fleets are dispatched, managed and maintained. The company is valued at $1.4 Billion and has raised $228 Million to date. In early 2020, KeepTruckin decided to open an engineering office in Vancouver to take advantage of a new market and highly skilled candidates. 

KeepTruckin engaged GuruLink to help build the engineering team in their new Vancouver office as they had a limited network there. To help with hiring in their new office, GuruLink provided one full-time RPO recruiter who focused on several roles over a 40 hour week. GuruLink and KeepTruckin put together a plan that could save costs on new hires while engaging a full-cycle recruiter to help manage the various job pipelines. 

Solution

As a new tech company in Vancouver’s ecosystem. GuruLink’s goal was to hire exceptional talent and to build KeepTruckin’s brand in the Vancouver market. 

Our solution was to provide flexible on-demand full-cycle recruitment resources to generate qualified candidates for roles such as Site Reliability Engineers, Backend Engineers, Frontend Engineers, Android Engineers, and iOS Engineers. 

GuruLink provided multiple resources focusing on different areas at 40 hours per week and helped provide new and vetted quality candidates to the new roles for KeepTruckin’s Vancouver office. 

Results

In the 3 months of working with KeepTruckin, there were 7 offers presented and 5 offers accepted. The cost per hire worked out to be $12,600.00, a savings of nearly $20,000 per hire. Over the course of the 3.5 months working with GuruLink, KeepTruckin saved over $98,000 on agency hires.

Testimonial

“I had the pleasure of working with GuruLink for 3+ months. They played a crucial role in helping grow the team at KeepTruckin’s Canada office. The GuruLink team is very organized and has a deep understanding of the talent available in the Canadian market and tirelessly screened and sourced hundreds of candidates across competencies like Backend, Frontend, Mobile, Platform, SRE. They made my life easier as a hiring manager by being on top of things at all stages of the hiring process and adapted very well to the changing recruitment needs of the company necessitated by a dynamic business environment. GuruLink will be a great asset for any team looking to grow. I will be super happy to work with them again in the future.“

— Shashi Singh, Sr. Engineering Manager